For producers of multi-day corporate programs
Every room. Every day. One grid.
BEO Book is the production system for multi-day corporate events. Block schedules, run of show, room specs, vendors, and sponsors live in one place, instead of eleven tabs of a spreadsheet.
30 days free. No credit card.
The tab everyone dreads
Your block schedule is the most important document you own.
It is also the one living in a spreadsheet, where merged cells stand in for time, each room’s setup gets pasted onto every day it repeats, and one agenda change means editing five documents before dinner.
In a spreadsheet
In BEO Book
In a spreadsheet
Time lives in the merged cells and again in the text inside them
In BEO Book
Time is one field, and the grid draws itself
In a spreadsheet
Every room's setup is pasted onto each day it repeats
In BEO Book
Setups attach to the booking, or repeat as linked copies
In a spreadsheet
The vendor timeline is a separate document you maintain by hand
In BEO Book
The vendor timeline is a filter on the same schedule
In a spreadsheet
A ten-minute slip means editing five files
In BEO Book
Select the affected blocks and shift them together
Built for programs with more than one room and more than one day.
Conferences and summits
General sessions, breakouts, and a room flip before the awards dinner.
Association annual meetings
Tracks, volunteers, and a room block you have to fill.
Awards galas and dinners
Seating, staging, and a run of show measured in minutes.
Sales kickoffs and training
Repeating sessions across days and rooms that stay set.
Exhibitor halls and sponsor programs
Booths, passes, and every deliverable you sold.
Multi-venue and off-site programs
Hotel rooms and restaurants on one schedule.
One record, every view that needs it.
Change a session’s time once. The grid, the run of show, the room specs, the vendor handout, and the client’s portal all say the same thing.
Block schedule
Rooms across the top, time down the side, every day in one place. Drag to move, and nothing falls out of sync.
Run of show
One timeline the whole crew works from, filtered per vendor so the florist gets the florist's version.
Room specs and BEOs
Sets, staging, and AV attached to the booking, and printed the way a banquet team expects to read it.
Vendors and compliance
Certificates of insurance, W-9s, hotel vendor forms, and payment schedules, tracked to done instead of chased by email.
Sponsors and exhibitors
Booths, passes, assets, and every deliverable you sold, on a checklist that actually closes.
Portals and access
Clients, sponsors, speakers, and vendors each see the pages you choose, and nothing else.
Also inside: budgets with hotel tax and minimums, room block pickup, staffing and volunteers, critical dates, and files.
Portals
Decide exactly what each person sees.
A client stakeholder sees the schedule and the run of show. A sponsor sees their own deliverables. A vendor sees their load-in window and nothing else. You set it page by page, per person, per event.
Internal notes stay internal, even on a schedule you shared five minutes ago.
| Role | Schedule | Run of show | Budget | Sponsors | Files |
|---|---|---|---|---|---|
| Client | VIEW | COMMENT | – | – | VIEW |
| Sponsor | – | – | – | EDIT | – |
| Speaker | – | VIEW | – | – | VIEW |
| Vendor | VIEW | VIEW | – | – | – |
| Volunteer | VIEW | – | – | – | – |
API, webhooks, MCP
Open on purpose.
Most software in this category stops at its own edges and integrates only through a third-party connector. BEO Book ships a documented REST API, signed webhooks, and an MCP server, so your schedule can reach your accounting, your event app, and your own automations.
REST API
Every record the app uses, with bulk writes and idempotency keys.
Webhooks
Signed events when a booking moves, a document lands, or access changes.
MCP server
Point an AI assistant at your own workspace to load, query, and clean up data.
Bring your existing events with you. Paste straight from the spreadsheet tab you already keep, map the columns, and review every row before it commits.
One four-day corporate summit, by the numbers.
- load-in through load-out
- 5 days
- across three floors, plus two off-site venues
- 18 rooms
- each with a call time and a certificate of insurance
- 40+ vendors
- holding all of it, until now
- 1 spreadsheet
load-in through load-out
across three floors, plus two off-site venues
each with a call time and a certificate of insurance
holding all of it, until now
Start with your next program.
Set up your first event in about ten minutes. Free for 30 days, no credit card, no sales call.
Early access
Built with working producers.
BEO Book is new, and it is being built alongside people running real multi-day programs. If you want the roadmap shaped around how your events actually run, tell us about them and we will reply personally.